Is your office space organized?
If so, then your workday should be significantly less hectic. If not, then make organizing your office a top priority.
Your entire office team will benefit from a tidy office: lower stress levels from not frantically looking for your stapler for the sixteenth time that week; higher productivity and free time to focus on actual work rather than trying to find that one piece of paper in a towering stack of notes.
Your team may think there isn’t enough time in the day to organize. While initially it may be hard to get the cleaning ball rolling, think about how much time disorganization wastes. A messy office costs real money. Save valuable time and money by following these tips to keep your entire office organized and on track:
Complete the Great Purge
The most important step to organizing your office is to start the almighty purge. This step can take a few hours to a full day if you have a larger office, but it’s worth it.
During the purge, get rid of everything you don’t need. That means empty your desk drawers, shred notes you don’t need, go through cabinets. Canvass your entire office until every inch has been de-cluttered
If an old computer doesn’t work, get it repaired or schedule an e-waste pick up so your old technology doesn’t end up clutter in a landfill. This same rule applies to office furniture, decorations, or plants. If you have to spend too much time justifying its purpose, then it shouldn’t be in your office.
Regroup and Reallocate
After your office cleanse session, first pat yourself on the back. You’re off to a great start! Now your office should look and feel significantly less cluttered. Take advantage of this clear space and begin to map out where everything should go. Think about what specific activities happen where. Most office workers have a main desk, supply closet, and a reference area for keeping old files.
Keep the right equipment in each area. In other words, don’t keep paperwork in the supply closet, leave the huge box of staples in the closet, and don’t let your desk be a collection box for old files.
Make a “Randomness” Space
Even in the most streamlined of offices, there should be a designated space just for random stuff. If possible, have this space in an area that’s easily accessible for all employees. The goal of this miscellaneous space should be to catch the everyday flow of items that come in and out of your office. Use this space for items such as umbrellas, coffee mugs, outgoing packages, or anything that might be leaving your office.
Keep Your Desk Clear and Organized
Now that your overall office is more organized, it’s time to focus on your own desk. First, start with the layout. Put your most used items such as phones or pens on your dominant side. Use trays for paperwork and small containers for paper clips or pins.
Go easy on the office supplies though. Only keep what you need on a daily basis at your desk to maximize your space. If you have other items you use on a semi-regular basis, keep them together in the appropriate drawer. Don’t use the item often? Make sure it goes into the storage closet.
When it comes to sticky notes or other reminders don’t go overboard. Too many notes on your desk defeats the purpose of having reminders. Only use sticky notes for immediate reminders, and then throw them away. If you are a lover of keeping notes, try an online reminder program like Evernote to stay organized.
For personal items like family pictures or cool knick knacks, less is definitely more. According to professional organizer Lisa Zaslow, pick your top three mementos for your desk and leave the rest at home.